Job description template

The top table of the template is where you’ll outline the basics of the position you’re hiring for, as well as who on your team is involved in the process of filling that role. List the hiring manager and recruiter assigned to this position, note the job title, level, and type (full-time, part-time, contractor, etc.), and then set an end date for when you hope to have the position filled. Getting this ironed out upfront ensures that everyone is in agreement on the most basic elements of that role and the hiring process.

Especially in a competitive talent landscape, the hiring process is a two-way street. Everybody wants to score the best candidates, which means you need to be prepared to promote your company – just like job applicants are promoting themselves. The Company background section of the template gives you space to note what makes your workplace stand out. From your leadership style to your core values, highlight why prospective candidates should want to work for you. Make sure to include other people from your HR, marketing, or leadership teams in this process so that you can align your selling points and messaging.

Use the Role specifics table dive deep into what you’re searching for in a job applicant. This table makes up the bulk of the template and has rows for you to detail everything from the daily responsibilities and the must-have skills to preferred qualifications and highlights of your team culture. You can @ mention team members in the contributors column to have them chime in with their thoughts and assign an approver who will provide a final sign off on all details.

The Employees section of the template prompts you to identify some characteristics that help your team members thrive at work. Think of it as an exercise in creating a profile of your happiest, most productive employees. It’s smart to make this a company-wide activity, so you don’t miss anything important. This section is also a great place to talk about how your team bonds and has fun together (the monthly Friday potluck, for example). These types of details help applicants picture themselves on your team and determine whether or not it’s the type of work environment they’re looking for.

The benefits you offer are the icing on the cake, and calling attention to them in your job description could be what sets you apart from other companies who are hiring for similar roles. Use the Benefits section of the template to shine a light on your perks and employee benefits. Start with the ones that you think make you stand out most (like that monthly learning stipend and your on-site fitness room), but don’t forget to cover the basics too. Don’t forget that people care about health insurance and retirement savings options too.